What are User Records?
User Records are records created individually for each person who interacts with the VISION web modules. These records are distinct from a VISION Developer user's login, though these can be associated with a VISION web modules user record. The user record is where each individual's security permissions, organizations, and supervisors are set and are required in order to log into or use any of the VISION web modules.
The User Record Process
The process of adding a user record is straight forward. You can create these under Users or under Organizations as well.
1.Use the Add User button to create a new user record.
a.Assign the user to the appropriate organization.
b.Assign the user the appropriate security role.
User Record Display
Filter Button
Click the Filter button to select from a variety of filters to organize the list of users. Click the Apply button when you have made your selection.
Organization
Select an organization from the drop down menu, or choose to show users for all organizations (that you have access to).
Filter By
•Active Users: These records are for people who are current in the system and actively using it.
•Inactive Users: These records are for people who are no longer using the system.
•Active Administrators: These users have complete access to every feature in VISION Learning Station and can view and interact with all of the data in the system.
•Active Site Administrators: The site administrator will have complete access to his or her own organization, but not other reports or courses that belong to other organizations; as well as everything within the "Learner" and "Instructor" roles.
•Active Instructors: Someone who will create and/or manage courses and course events. They will be able to interact with courses, course events, learners, assessment profiles and learner feedback as well as everything within the "Learner" role.
•Active Learners: Students who will be assigned to courses and exams. A learner will only be able to access lessons and exams to which they has been assigned.
Add User Button
Click this button to add a new user record and see the Add a User Record Job Aid for instructions.
Search Text Box
For a quick search, type in the user's username, full name, or email.
Export Button
Select from several options to export this data into a file.
Show # Rows
Choose a number of rows to display; 10, 25, 50, or 100.
User Record List
The User Record List lists all of the user records available to your current security level and with your current filter settings.
•ID: The unique identification number assigned to the user record by VISION.
•Username: The unique code assigned to the user for identification within VISION Learning Station.
•Full Name: The full last and first name of the user as it has been entered in VISION Learning Station. Click the link to view the user record's properties page.
•Email: A valid work email address for the employee.
•Primary Organization: The default organization to which the user has been assigned. Users can be assigned to more than one organization, but you must enter their properties page to see a complete list.
•UDID 1, UDID 2, UDID 3: These three User Defined ID areas display any organization-specific information entered for these users.
